Today, the digital story is more important than ever. Many entrepreneurs therefore jump on the digital fast train, but that does not always go smoothly. For example, some organizations are lagging behind with their digitization for online bookings and online payments. The standard tools that exist for this are often too complex, too expensive or too time-consuming.

Webhero helps these organizations to easily digitize their bookings and payments using Webhero Bookings. Webhero Bookings is a free, easy-to-use online booking system that can be used by many different industries.

Success story 1: Camps

Our first success story comes from a company that offers youth camps. The main activity (throughout the year) of this company is the provision of sporty group lessons such as spinning, boot camps, dance, ... . During the school holidays they organize all kinds of youth camps.

The offer

This company organizes, during every school holiday, different types of camps for children from three to more than ten years old. Some of their camp themes are sports such as gymnastics, ball sports, cycling sports, dancing, cheerleading and free running, but also coding, sewing, farm, DJing, survival, creativity and circus.

The problem and the solution

The youth camp organizer used a custom-made booking system for their offer for these camps. So this was a tailor-made booking system. They soon realized that this was a pricey system, where much of their revenue went. The organization needed a more affordable and user-friendly online booking system.

This is how this organization ended up at Webhero Bookings. A free online booking system with a simple management system, a quick set-up and the automation of online bookings and payments.

The youth camp organizer tried Webhero Bookings and quickly noticed that it brought all kinds of benefits. For this youth camp organizer, there were two benefits that made the Webhero Booking tool the perfect booking system for them.

• First of all, Webhero Bookings is completely free and does not require any setup costs or monthly fees. As an organizer you can use the online booking system free of charge and without restrictions. Your participant does pay a small administrative fee or processing fee of 2.5% at check-out, with a minimum and maximum amount. In this way, the problem of cost is solved by a small contribution from the participant.
• Secondly, with Webhero Bookings you can get more bookings for less work. With the Booking tool you can automate your bookings and payments. You prepare everything in advance in the management module, from the categories, activities and options to the period, the number of participants, the price, the waiting lists, the payments, the emails and more. After that everything goes smoothly! With this system you have less work and you save a lot of valuable time.

The result

The youth camp organizer has been active with Webhero Bookings for several months now and offers six different camps for each week of the holiday. Since the youth camps went online for bookings, this organization has already gathered 1500 participants and generated more than 200,000 euros in turnover.

Success Story 2: Events

The second success story comes from an organization that offers events. This organization is a gymnastics club that regularly organizes performances, performances and events. This gymnastics club uses Webhero Bookings to offer its events.

The offer

The gymnastics club has been active with Webhero Bookings at the beginning of 2022 to offer its performances. For example, the organization offered three different performances in one weekend.

The problem and the solution

The gymnastics club needed a clear, well-arranged and affordable booking system that could be used to book and pay online for every event. The club tried Webhero Bookings and found that the tool had much more to offer than expected. There were three extras that came in handy for booking the events.

• The first advantage is booking together. With Webhero Bookings you can bundle bookings from different participants. This way, different participants can register from one account. This feature is extremely useful for the events of the gymnastics club because it allows families and groups of friends to register and book together.
• The second advantage is the automated email communication. With Webhero Bookings, personalized emails are automatically sent to the participants at every step of the process. This way you can automatically send confirmations of registrations, reserve lists and emails with the latest information for your event. Especially the confirmation e-mails come in handy here for the gymnastics club.
• The third advantage is the waiting list system. Using Webhero Bookings, organizations can easily create waiting lists or reserve lists per event so that empty places due to cancellations can be filled very easily. Also avoid overbooking by setting a maximum number per event.

The result

The gymnastics club has been active with Webhero Bookings at the beginning of 2022 to offer its performances. For example, the organization offered three different performances in one weekend. For these events, the organization has collected about 1200 participants and generated a turnover of approximately 21,600 euros.

Success Story 3: Travel

Our third success story comes from a travel company that offers yoga trips or retreats abroad. This travel organization is part of a yoga studio that not only offers yoga classes, but also yoga teacher training and books. But the focus in this success story is on the travels.

The offer

The travel organization offers five types of foreign yoga trips or retreats, which take place on different dates. These consist of a chill yoga retreat to recharge your batteries, possibly in combination with water sports such as surfing, kite surfing and supping.

The problem and the solution

The registrations or bookings of the trips used to take place for all retreats via a contact form on the website. This way of booking not only entailed a lot of work for the organization, but it also took a long time before the booking was completed. The organization also wanted to be sure that all payments were clear and safe, since these are not small amounts. That is why the yoga retreat organizer chose to use Webhero Bookings for the following reasons:

• First of all, payments via Webhero Bookings are secure. With the Booking tool, as an organizer, you can let your customers pay online without any problems and securely using the Webhero Mollie integration. As a result, the organization no longer has to manually check payments or search for unpaid bookings. This saves the organization a lot of work and time that they can invest in other things.
• Secondly, you can easily integrate Webhero Bookings into your website. This way, the travel organization can seamlessly link any booking form to its websites with just a few clicks. The tour operator uses two different websites. The easier the integration is, the faster booking and payment can be made online.

The result

The travel organization is currently using the Webhero Bookings for two different retreats. Since using the Booking tool, the organization has gathered 35 participants for these retreats and generated approximately 10,150 euros in turnover.

Success Story 4: Lessons & Memberships

As a fourth success story, we chose a movement center, namely a gymnastics circle. This gymnastics circle offers all kinds of varied group lessons that can be booked with the Webhero Booking tool. In addition to booking classes, the Booking tool is also used for booking memberships.

The offer

The gymnastics circle offers ten different gymnastics lessons, for young and old, with the common goal of improving and maintaining the general condition. Muscle strength, flexibility of joints, coordination, stabilization, endurance, rhythm, skills and more are improved. At the movement center you can register for pilates, piloxing, zumba, total body workout, chair gymnastics, energetics, power & hitt and manfit.

The exercise center offers various group sessions via Webhero Bookings at different locations, on several weekdays, and memberships.

The problem and the solution

The gymnastics club was looking for a way to offer its group sessions and memberships and so ended up at Webhero Bookings. The tool has many advantages for the gymnastics club, but the most important are the possibilities for gift vouchers and waiting list systems.

• Organizations can use discount codes on the basis of gift cards. These discount codes can be automatically deducted from online bookings and are useful when organizations want to offer promotions or deals. An example of such a deal could be a student discount, a black friday deal or a summer discount.
• As mentioned earlier, organizations can easily create waiting lists or reserve lists for each event using Webhero Bookings. For example, empty places, due to cancellations, are filled very easily. At the gymnastics club there is often limited space, depending on the location, for the lessons they offer. As a result, the use of waiting lists makes it possible to fill up every lesson and no longer suffer from cancellations.

The result

After being active with Webhero Bookings for one month, they have collected 355 participants and generated approximately 27,400 euros in turnover.

Success Story 5: Training

Our fifth and final success story comes from a training organization. This organization is a group practice and center of expertise for dealing with grief and loss. In addition to memberships, the center also offers all kinds of training for care providers to learn how to process grief and loss.

The offer

The center offers professional care and guidance to anyone who is confronted with grief and loss in life. The center's offer is suitable for children, young people, adults, the elderly, couples, families and more and consists of: talk therapy, creative work, body work and psychotherapeutic guidance.

In addition, they have a tailor-made offer, suitable for each specific situation, for employers and organizations that want guidance in the reintegration of colleagues after a loss.

Finally, the organization is also an expertise center for care providers who want to learn more about grief and loss. For these care providers, they have an extensive range of training courses that can be registered via Webhero Bookings. Only the training courses for care providers and membership are handled via the Booking tool.

The problem and the solution

Webhero Bookings is the ideal booking system for the center of expertise. By using the tool, the courses offered are clearly displayed.

• The organization's booking pages can be easily integrated into every page of the website. Each booking form can be seamlessly linked to the right page with just a few clicks. The expertise center has different pages for different courses, so the ability to add specific booking forms per page is ideal for them.

The result

The center of expertise has already gathered 180 participants and generated a turnover of approximately 46,000 euros using Webhero Bookings.